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Team Collaboration

Overview​

Nquiry supports team-based work through organizations, role-based access control, and shared investigations. Teams can collaborate on investigations while maintaining security boundaries and audit trails.

Organizations​

What is an Organization?​

An organization is a team workspace that:

  • Contains investigations and evidence
  • Has its own members and roles
  • Has separate billing and quotas
  • Maintains isolated data boundaries

Personal vs Team Organizations​

Personal Organization

  • Created automatically for each user
  • Single member (owner only)
  • Good for individual work
  • Can upgrade to team later

Team Organization

  • Multiple members with roles
  • Shared investigations
  • Team billing
  • Collaboration features

Roles and Permissions​

Role Hierarchy​

RoleCreate InvestigationsEdit AllManage MembersBillingDelete Org
Owner✅✅✅✅✅
Admin✅✅✅❌❌
Member✅Own only❌❌❌
Viewer❌❌❌❌❌

Role Descriptions​

Owner

  • Full access to everything
  • Can delete the organization
  • Manages billing and subscription
  • Only one owner per organization

Admin

  • Can invite and remove members
  • Can edit any investigation
  • Cannot access billing
  • Cannot delete organization

Member

  • Can create investigations
  • Can only edit their own investigations
  • Can view team investigations (if shared)
  • Standard team member role

Viewer

  • Read-only access
  • Cannot create or edit
  • Useful for oversight or review
  • Cannot download evidence

Inviting Team Members​

Send an Invitation​

  1. Go to Settings → Team
  2. Click "Invite Member"
  3. Enter email address
  4. Select role (Admin, Member, or Viewer)
  5. Click "Send Invitation"

Invitation Process​

  1. Invitee receives email with unique link
  2. Link valid for 7 days
  3. Invitee creates account (or logs in)
  4. Invitee accepts invitation
  5. Invitee appears in team list

Managing Invitations​

View pending invitations in Settings → Team:

  • See sent invitations
  • Resend if needed
  • Cancel/revoke invitations

Switching Organizations​

Users can belong to multiple organizations.

How to Switch​

  1. Click organization name in header
  2. Select different organization from dropdown
  3. Context switches immediately

What Switches​

When you switch organizations:

  • Investigation list changes
  • Evidence is organization-specific
  • Billing reflects current org
  • AI usage tracked per org

Shared Investigations​

Visibility​

Investigations within an organization are visible to all members:

  • Owners and Admins can edit any investigation
  • Members can view all, edit their own
  • Viewers can only view

Ownership​

Each investigation has a creator/owner:

  • Shown in investigation list
  • Affects edit permissions for Members
  • Can be reassigned by Admins

Audit Trail​

All team actions are logged:

Member Actions

  • Join organization
  • Role changes
  • Removal from org

Investigation Actions

  • Create, edit, delete
  • Evidence uploads/downloads
  • Analysis generation
  • Report generation

Viewing Audit Logs​

(Admin/Owner feature)

  • View in organization settings
  • Filter by user, action, date
  • Export for compliance

Billing for Teams​

Subscription Levels​

PlanMembersAI GenerationsStorage
TrialUnlimited15 total2 GB
CoreSolo25/month per user25 GB
ProUnlimited50/month per user100 GB

Shared Quotas​

Team organizations share:

  • AI generation quota
  • Storage quota
  • Feature access

Usage is pooled across all members.

Billing Management​

Only the Owner can:

  • View billing details
  • Update payment method
  • Change subscription
  • View invoices

Access via Settings → Billing.

Best Practices​

Team Structure​

  • Use descriptive organization names
  • Assign appropriate roles
  • Review membership regularly
  • Document role assignments

Collaboration​

  • Agree on naming conventions
  • Use clear investigation titles
  • Link evidence consistently
  • Document in investigator notes

Security​

  • Remove departed members promptly
  • Review Viewer access regularly
  • Audit evidence downloads
  • Use appropriate roles (principle of least privilege)

Onboarding​

  • Create orientation investigation as example
  • Document team workflows
  • Share naming conventions
  • Explain role expectations

Enterprise Features​

For larger organizations (coming post-launch):

SSO Integration

  • SAML/OIDC support
  • Automatic provisioning
  • PIV/CAC for government

Advanced Audit

  • Extended log retention
  • Export to SIEM
  • Compliance reports

Custom Roles

  • Define custom permissions
  • Project-based access
  • Department segregation